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Record-Keeping Requirements for Candidates and Treasurers

Contributions

The campaign must keep a record of:

• the name and address of every person making a contribution in excess of $10, along with the date and amount of the contribution;
• the contributor's occupation and principal place of business (employer), if the contributor is an individual who has given more than $50 for the reporting period.

Expenditures

The campaign must keep a record of:

• all expenditures made by the campaign, including payments made by the candidate, treasurer, volunteers and staff;
• the name and address of every person to whom any expenditure is made and the date and amount of the expenditure.

The treasurer must obtain and keep a receipted bill, stating the particulars, for every expenditure in excess of $50 made by or on behalf of a candidate.

Preserving Records

The campaign is required to keep all records for two years after the election.

For more information, please read Section 1016 of the Campaign Reports and Finances Law.

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