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MEDMS Staff Upload Guidelines

There are three staff data files that are acceptable in .csv or .xml. For initial processing, they should be uploaded in the following order:

    • StaffDemographic
    • StaffEmployment
    • StaffCourses

After the initial upload, it is not necessary to upload each file every time. Once StaffDemographic is uploaded for a staff member, StaffEmployment then can be uploaded without StaffDemographic. Once StaffEmployment is uploaded for a staff member, Staff Course then can be uploaded without StaffEmployment.

Please Note: New staff and staff who did not actively work in a Maine school system last year cannot be entered through MEDMS staff uploads until they have an active staff personal record to obtain a state staff ID. These staff must be added through the MEDMS interface though employment and course records can then be uploaded through the regular MEDMS staff upload process. MEDMS is the only system generating state staff IDs. Directions on creating/adding new staff can be found at the following links: