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Fire Sprinkler Inspection Reports
The State has adopted the 2011 edition of NFPA 25, which is the nationally recognized standard for the inspection, testing and maintenance of fire sprinkler systems. According to this standard, it is the owner's responsibility to have the fire sprinkler system maintained and operable. A thorough annual inspection is to be made by a licensed fire sprinkler person.
Our office inspects facilities licensed by the Department of Health and Human Services to ensure that they abide with currently adopted fire and life safety rules & regulations. Our office checks these facilities for documentation that shows that quarterly fire sprinkler system inspections have been done by a licensed Inspector. We do not enforce quarterly inspections of facilities that are not licensed by the Department of Health and Human Services.
NFPA 25, (2011), Section 4.3.1 states: "Records shall be made for all inspections, tests, and maintenance of the system and its components and shall be made available to the authority having jurisdiction upon request." Their appendix note on this states: "Typical records include, but are not limited to, valve inspections; flow, drain, and pump tests; and trip tests of dry pipe, deluge, and preaction valves…Acceptance test records should be retained for the life of the system or its special components. Subsequent test records should be retained for a period of 1 year after the next test. [See in the last note below that this is 5 years in Maine] The comparison determines deterioration of system performance or condition and the need for further testing or maintenance. "
Our office is not requiring copies of ALL of these inspections to be sent to our office, but we require that your inspection reports be made available for review upon our request, and that you mail just the inspection reports that indicate non-compliance where the owners do not arrange to have corrections made. Every inspection report, whether kept on file or mailed to our office, needs to include the inspector's license number.
NFPA 25 also states:
4.3.2: Records shall indicate the procedure performed (e.g., inspection, test, or maintenance), the organization that performed the work, the results, and the date.
4.3.3 Records shall be maintained by the property owner.
4.3.4 As-built system installation drawings, hydraulic calculations, original acceptance test records, and device manufacturer's data sheets shall be retained for the life of the system.
4.3.5 Subsequent records shall be retained for a period of 1 year [Note below that it's 5 years in Maine] after the next inspection, test, or maintenance of that type required by the standard.
Our office requires that records be maintained by the owner and the inspector for up to 5 years in order to have documentation available for when the last time was that an internal pipe inspection was made. If there is no record of the last time that this was done, then the internal pipe inspection needs to be done with the current inspection. Records also need to be maintained for the life of the system for when any flushing of the system was done. In addition to this, NFPA 25 requires in section 220.127.116.11 that pressure gauges be replaced or recalibrated every 5 years. If there is no record of when this was done, then this needs to be done with the current inspection as well.
Please be sure that all inspection reports are legible and complete.
[Last updated 1-11-12 to reflect currently adopted code edition and references. Previously updated 8-19-09. Changes then involved shifting references to the currently adopted code edition and defining how long inspection reports need to be maintained. The note on pressure gauges was the latest change.]
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