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MEFIRS Data Submission

The United States Fire Administration recommends that fire departments submit their data to state NFIRS program administrators at monthly intervals if possible. If no incidents were made during the month, a report of "no activity" should be submitted to the state for the reporting period.

For the purpose of local fire departments reporting to the Maine Fire Incident Reporting System (MEFIRS), departments are encouraged to submit their data monthly if possible. If however, circumstances prevent this timeline, data must be submitted within the quarter of the year as prescribed within the Quarterly State Data Submission and Release Dates as prescribed by the U.S. Fire Administration.

When submitting data to the Office of State Fire Marshal, MEFIRS State Administrator, local fire departments are encouraged to electronically submit their data via email attachment. Using email submissions provides the opportunity for immediate communication on the validity and completeness of the data and guidance for corrections or modifications should any be necessary. If data submissions are unable to be submitted electronically, the local fire department should submit their data on 3.5-inch floppy disk or CD ROM.

Local fire departments, exporting data to the Office of State Fire Marshal, should follow the guidelines associated with their respective reporting software in preparing their incident data export. When submitting the incident export of data, departments must assure that the preparation of their data export is submitted in the "NFIRS Export Type." Incident data exports should be sent via the appropriate method to the following:

Joseph E. Thomas
Asst. State Fire Marshal
MEFIRS State Administrator
52 State House Station
Augusta, ME 04333-0052
207 626-3872
Joseph.E.Thomas@maine.gov