Past Due and Missing Reporting Items

This page helps school districts keep track of forms with recently past due dates and the outstanding forms they still need to submit if they don't want to risk having their subsidy payments withheld in accordance with state law.

  • Missing Reporting Forms. Find out whether your school district still needs to submit any required information that could affect its school subsidy payments.
Due Date
Reporting Item
Topic/Content Area
Who Should Submit?
September 30, 2014 Special Education Tuition & Board Report (EF-S 07) Special Services Required Public
September 30, 2014 FY14 Perkins Performance Report (Encumbered Obligations Report) Career and Technical Education CTE Regions & Centers, Community College
September 15, 2014 Vehicle Annual Data Report (EF-T-24) Transportation Public
September 15, 2014 EF-M-43 Report Transportation Data for Out-of-District Special Education Students, Homeless Students and Career & Technical Education Students Financial,Transportation Public
September 15, 2014 Leased Space Application Facilities Public
September 15, 2014 Local Entitlement Application Special Services Required Public
September 5, 2014 Update of Maine Schools Career and Technical Education, Facilities, Staff Public, Private, Career Technical, 60 Percent Publicly Funded
September 1, 2014 Notice descsribing school IPM program Compliance Public, Private
September 1, 2014 IPM Coordinator name and contact information report Compliance Public, Private
September 1, 2014 Inventory of Hazardous Chemicals Facilities Public
August 25, 2014 Year End Financial Reporting Financial Public, Career Technical
August 22, 2014 Annual Budget Reporting Financial Public, Career Technical
August 1, 2014 NCLB Performance Report No Child Left Behind Public
August 1, 2014 NCLB Consolidated Application No Child Left Behind Public
July 31, 2014 Bus Safety & Training Report (EF-T-21) Transportation Public
July 15, 2014 Reporting of the Use of Restraint and/or Seclusion on Students Compliance Public
July 15, 2014 Report of Adult Education for Subsidy Purposes (EF-M-39A) Adult Education Public
June 30, 2014 Behavior Reporting Compliance Public,Career Technical,60 Percent Publicly Funded
June 30, 2014 End of Year Student & Staff 2013-14 Staff, Student Public, 60 Percent Publicly Funded
June 30, 2014 2013-14 Special Education Exit Certification Special Services Required Public
June 30, 2014 NCLB Extension Carryover Report No Child Left Behind Public
June 30, 2014 FY14 Perkins Performance Report (Annual Progress) Career and Technical Education CTE Regions & Centers, Community College
June 30, 2014 School Bus Purchase Report (EF-T-20: Quarter 4) Transportation Public
June 20, 2014 Additional HQT Reporting in NEO Dashboard No Child Left Behind Public
June 15, 2014 School Bus Purchase Program Approval - Cancellation Report (EF-T-20A) Transportation Public
June 13, 2014 FY15 Perkins Grant Application - CTE Regions and Centers Career and Technical Education CTE Regions & Centers
June 6, 2014 FY15 Perkins Grant Application - Maine Community College System Career and Technical Education Community College
May 2, 2014 2014 Maine Educator Talent Pool Recommendations Staff Public, Charter, Private, Career Technical, 60 Percent Publicly Funded
April 30, 2014 Private School Apr. 1 Enrollment Reporting (EF-M-14) Student Private, 60 Percent Publicly Funded
April 23, 2014 EPS High Cost Out-of-District Placement Cost Adjustment Report (EF-S 214) Financial, Special Services Required Public
April 15, 2014 EPS April 1 Enrollment Reporting Financial, Student Public, 60 Percent Publicly Funded, Charter
March 31, 2014 Highly Qualified Teacher Data No Child Left Behind, Staff Public, 60 Percent Publicly Funded
March 31, 2014 School Facility Management System Building Surveys Facilities Public, Career Technical
March 31, 2014 School Bus Purchase Report (EF-T-20: Quarter 3) Transportation Public
March 14, 2014 Qualified School Construction Bond (QSCB) Federal Tax Credit Bond Application Facilities Public
February 14, 2014 Qualified Zone Academy Bond (QZAB) Facilities Public
January 31, 2014 Annual Certification of Superintendent Staff Public
January 15, 2014 Rural Education Information Form No Child Left Behind Public, Public Charter Schools
January 15, 2014 Report of Adult Education for Subsidy Purposes (EF-M-39B) Adult Education Public
December 31, 2013 School Bus Purchase Report (EF-T-20: Quarter 2) Transportation Public
December 30, 2013 Audit Compliance for FY 2013 Compliance Public
December 6, 2013 Waiver Application for Gifted and Talented Gifted and Talented Public, Private
December 6, 2013 Visual & Performing Arts Plan for Gifted and Talented Gifted and Talented Public, Private
December 6, 2013 Annual Budget for Gifted and Talented Gifted and Talented Public, Private
December 6, 2013 Annual Application for Gifted and Talented Gifted and Talented Public, Private
December 6, 2013 Academic Plan for Gifted and Talented Gifted and Talented Public, Private
November 25, 2013 School Bus Purchase Program Application (NEO Transportation) Transportation Public
November 1, 2013 EPS Funding Assurance and MEDMS Reconciliation Financial Public
October 31, 2013 Private School Oct. 1 Enrollment Reporting (EF-M-13) Student Private
October 31, 2013 2012-13 Adjusted Cohort Graduation Rate Validation Student Public, 60 Percent Publicly Funded, Charter Schools
October 30, 2013 Local Entitlement Year End Report Special Services Required Public
October 15, 2013 EPS Oct. 1 Enrollment Reporting Student Public, 60 Percent Publicly Funded, Charter Schools
October 15, 2013 Year-End Report of Private Schools (EF-M-240) Financial, School Approval Private
October 1, 2013 Certification on Constitutionally Protected Prayer Public
September 30, 2013 MEDMS Staff Data Collection 2013 Staff Public, Career Technical, 60 Percent Publicly Funded
September 30, 2013 School Bus Purchase Report (EF-T-20: Quarter 1) Transportation Public
September 16, 2013 Special Education Tuition & Board Report (EF-S-07) Financial, Special Services Required Public
September 16, 2013 Leased Space Application Facilities Public
September 15, 2013 EF-M-43 Report Career and Technical Education, Financial, Transportation Public
September 15, 2013 Local Entitlement Application Special Services Required Public
September 1, 2013 Inventory of Hazardous Chemicals Facilities Public
August 23, 2013 Year End Financial Reporting Financial Public, Career Technical
August 23, 2013 Annual Budget Reporting Financial Public, Career Technical
August 16, 2013 Qualified Zone Academy Bond (QZAB) Federal Tax Credit Bond Application Facilities Public
August 15, 2013 Emergency Management Plan Compliance, Facilities, Financial, School Approval, Student, Transportation Public
July 31, 2013 Vehicle Inventory Form - Student Transportation (EF-T-24) Transportation Public
July 31, 2013 Bus Safety & Training Report (EF-T-21) Transportation Public
July 15, 2013 Report of Adult Education for Subsidy Purposes (EF-M-39A) Adult Education Public
June 30, 2013 Local Entitlement Report of Final Expenditures Special Services Required Public
June 30, 2013 School Nurse Surveillance Report Student Public, Private
June 30, 2013 2012-13 Special Education Exit Certification Public
June 30, 2013 Annual Aggregate Daily Attendance Reporting Public, 60% percent publicly funded
June 30, 2013 End-of-Year Staff Data Staff Public,Private,Career Technical,60 Percent Publicly Funded
June 30, 2013 Behavior Data Certification Student Public, 60 percent publically funded
June 30, 2013 End-of-Year Student Data Student Public,60 Percent Publicly Funded
June 30, 2013 Truancy Reporting Student Public, 60 percent publically funded
June 15, 2013 Educator Quality and Effectiveness Survey Staff Public
April 15, 2013 EF-S-214 Report Financial, Special Services Required Public
April 15, 2013 Private School Apr. 1 Enrollment Reporting (EF-M-14) Student Private,60 Percent Publicly Funded
April 12, 2013 EPS April 1 Enrollment Reporting Student Public, 60 Percent Publicly Funded
March 31, 2013 School Facility Management System Building Surveys Facilities Public,Career Technical
March 30, 2013 Highly Qualified Teacher Data No Child Left Behind, Staff Public, 60% Schools
March 15, 2013 School Bus Purchase Program Approval - Cancellation Report (EF-T-20A) Transportation Public
February 15, 2013 Qualified Zone Academy Bond (QZAB) Federal Tax Credit Bond Application Facilities Public
January 31, 2013 Report of Services to Students with Disabilities (Part II) Special Services-Required Public
January 15, 2013 Report of Adult Education for Subsidy Purposes (EF-M-39BA) Adult Education Public
January 15, 2013 Rural Education Information Form No Child Left Behind Public, Public Charter Schools
December 31, 2012 Report of Services to Exceptional Students (Special Education Students Child Count) Public
December 30, 2012 Audit Compliance for FY 2012 Compliance Public
December 14, 2012 Qualified School Construction Bond (QSCB) Federal Tax Credit Bond Application Facilities Public
December 7, 2012 Civil Rights Data Collection Student Public, Public Charter Schools, 60 Percent Publicly Funded
December 3, 2012 Gifted & Talented Annual Program Approval Financial, Special Services Public
November 30, 2012 Online Filing System for Race and Ethnicity (EEO-5) Staff Public, Public Charter Schools, 60 Percent Publicly Funded
November 25, 2012 School Bus Purchase Program Application (EF-T-17) Transportation Public
November 19, 2012 Bus Safety & Training Report (EF-T-21) Transportation Public
November 19, 2012 Vehicle Inventory Form-Student Transportation (EF-T-24) Transportation Public
November 15, 2012 Rural Low-Income Application No Child Left Behind Public
November 1, 2012 EPS Funding Assurance and MEDMS Reconciliation Financial Public
October 31, 2012 Adjusted Cohort Graduation Rate Validation 2011-12 Student Public, 60 percent publicly funded
October 31, 2012 Private School Oct. 1 Enrollment Reporting (EF-M-13) Student Private, 60 percent publicly funded private
October 15, 2012 EPS Oct. 1 Enrollment Reporting Student Public (60 percent publicly funded), Public Charter School
October 15, 2012 National Board-Certified Teacher Supplement Staff Public, 60 Percent Publicly Funded
October 15, 2012 Request for Special Education Contract Approval (EF-S-03) Special Services Public
October 1, 2012 Certification on Constitutionally Protected Prayer No Child Left Behind Public
October 1, 2012 Preparing for EPS Oct. 1 Enrollment Student Public
September 30, 2012 Staff Data Collection Due Staff Public (60 percent publicly funded), Public Charter School
September 30, 2012 School Bus Purchase Report (EF-T-20) Transportation Public
September 28, 2012 School Revolving Renovation Fund Application Facilities Public
September 17, 2012 Special Education Tuition & Board Report (EF-S 07) Financial,Special Services Public
September 17, 2012 Leased Space Application Facilities Public
September 15, 2012 Rural Low-Income Performance Report No Child Left Behind Public
September 15, 2012 Private Schools Year End Report (EF-M-240) Financial, School Approval, Student Private
September 15, 2012 Local Entitlement Final Application Special Services Public
September 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
September 1, 2012 Pesticide Notice for Integrated Pest Management (IPM) Plan Facilities,School Approval Public
September 1, 2012 Chemical Hygiene Plan Facilities, School Approval Public
September 1, 2012 Inventory of Hazardous Chemicals Facilities, School Approval Public
September 1, 2012 Local Entitlement Year End Report Special Services Public
August 25, 2012 Year-End Financial Reporting Financial Public
August 25, 2012 Annual Budget Reporting for School Administrative Units Financial Public
August 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
August 10, 2012 Changes to Public School Approval Form (EF-I-291) School Approval Public
July 15, 2012 Report of Adult Education for Subsidy Purposes (EF-M-39A ) Adult Education Public
July 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
June 30, 2012 2011-12 Truancy Reporting Student Public
June 30, 2012 Annual Aggregate Daily Attendance Reporting Student Public
June 30, 2012 Title I Program Data-Targeted Assisted Programs No Child Left Behind, Student Public
June 30, 2012 2011-12 Special Education Exit Certification Special Services Public
June 30, 2012 2011-12 End-of-Year Student Data Student Public
June 30, 2012 2011-12 Behavior Data Certification Student Public
June 30, 2012 2011-12 End-of-Year Staff Data Staff Public
June 30, 2012 Local Entitlement Application for Authorization to Commit Funds Beginning July 1 Special Services Public
June 30, 2012 School Bus Purchase Report (EF-T-20) Transportation Public
June 22, 2012 School Bus Vehicle Inventory Number (VIN) List Transportation Public
June 15, 2012 Educator Quality And Effectiveness Survey Staff Public
June 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
May 15, 2012 Highly Qualified Teacher Data No Child Left Behind,Staff Public,Career Technical
May 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
April 29, 2012 2012 Maine Educator Talent Pool Recommendations Staff Public,Private,Career Technical,60 Percent Publicly Funded
April 16, 2012 EPS April 1 Enrollment Reporting Student Public
April 16, 2012 EPS High Cost Out-of-District Placement Cost Adjustment Report (EF-S-214) Financial,Special Services Public
April 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
March 31, 2012 School Facility Management System Building Survey Facilities Public, Career and Technical
March 30, 2012 School Bus Purchase Report (EF-T-20) Transportation Public
March 30, 2012 School Bus Purchase Program Approval - Cancellation Report (EF-T-20A) Transportation Public
March 16, 2012 QZAB Federal Tax Credit Bond Application Facilities Public
March 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
February 29, 2012 Teacher of the Year Nominations for 2013 Staff Public,Private,Career Technical,60 Percent Publicly Funded
February 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
February 3, 2012 Education Jobs Fund Workbook Financial Public
January 15, 2012 Report of Adult Education for Subsidy Purposes - EF-M-39B Adult Education Public
January 15, 2012 State Agency Client Request for Reimbursement Financial, Special Services Public
January 15, 2012 Quarter 2 Actual Revenue, Expenditure and Balance Sheet Uploads Financial Public
January 13, 2012 IDEA Part B Program Performance Reporting Financial, Special Services Public
January 13, 2012 Rural Education Information Form Financial Public
December 31, 2011 Annual Certification of Superintendent Staff Public
December 31, 2011 Report of Services to Students with Disabilities (Part II) Special Services Public
December 31, 2011 Dec. 1 Count of Students with Disabilities (Part I) Special Services Public
December 30, 2011 School Bus Purchase Report (EF-T-20) Transportation Public
December 30, 2011 Financial Audits FY 2011 Financial Public
December 18, 2011 USDA Food Extras Child Nutrition
December 15, 2011 State Agency Client Request for Reimbursement Financial, Special Services Public
December 9, 2011 Annual Gifted and Talented Program Reports Special Services Public
December 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
November 30, 2011 Verification of Minimum Teacher Salaries Staff Public
November 25, 2011 School Bus Purchase Program Request/Application (EF-T-17) Transportation Public
November 20, 2011 Free/Reduced-price Meals Verification Summary Report Child Nutrition Public
November 18, 2011 USDA Food Extras Child Nutrition
November 15, 2011 State Agency Client Request for Reimbursement Financial, Special Services Public
November 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
November 1, 2011 ARRA Performance Report for IDEA, Part B Financial Public
November 1, 2011 EPS Funding Assurance and MEDMS Reconciliation Financial Public
October 28, 2011 Certification of EPS Oct. 1 Enrollment Reporting Student Public
October 28, 2011 Private School Oct. 1 Enrollment Reporting (EF-M-13) Private
October 18, 2011 USDA Food Extras Child Nutrition
October 15, 2011 Special Education Contracted Services Approval (EF-S-03) Special Services Public
October 15, 2011 National Board for Professional Teaching Standards Certification Salary Supplement Report Financial, Staff Public
October 15, 2011 2010-11 Validated Dropout Data Student Public
October 15, 2011 Unorganized Territory Oct. 1 Enrollment Form Student Public
October 15, 2011 State Agency Client Request for Reimbursement Financial, Special Services Public
October 15, 2011 USDA Food Offer Acceptance Child Nutrition
October 14, 2011 EPS Oct. 1 Enrollment Reporting Student Public
October 14, 2011 QZAB and QSCB Federal Tax Credit Bond Applications Facilities Public
October 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
October 1, 2011 Certification on Constitutionally Protected Prayer No Child Left Behind Public
September 30, 2011 2011-12 Staff Data Staff Public
September 30, 2011 2010-11 Adjusted Cohort Graduation Rate Data Student Public
September 30, 2011 School Bus Purchase Report (EF-T-20) Transportation Public
September 18, 2011 USDA Food Extras Child Nutrition
September 16, 2011 Special Education Tuition Report EF-S-07 Special Services Public
September 15, 2011 Local Entitlement Application (formerly EF-S-08) Special Services Public
September 15, 2011 EF-M-240 Year End Report of Private Schools Student Private
September 15, 2011 Application for Conversion of Approved Leased Space to Permanent Space Facilities Public
September 15, 2011 Application for Leased and Lease Purchased Instructional Space Facilities Public
September 15, 2011 USDA Food Offer Acceptance Child Nutrition
September 15, 2011 Title VI Rural Low-Income Performance Report No Child Left Behind Private
September 15, 2011 EF-M-43 Transportation Data for Out-of-District Special Education, Homeless and Career & Technical Education Students Financial, Transportation Array
September 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
September 1, 2011 Local Entitlement Year End Report (formerly EF-S-09E) Special Services Public
September 1, 2011 Chemical Hygiene Plan Facilities Public
September 1, 2011 Pesticide Notice for Integrated Pest Management (IPM) Plans Facilities Public
September 1, 2011 Inventory of Hazardous Chemicals Facilities Public
August 31, 2011 CARES (EFS-10) Special Purpose Private School Year End Package Special Services Public
August 25, 2011 Annual revenue, expenditure and balance sheet transactions Financial
August 25, 2011 Career and Technical Education Region General Fund Budget Reporting Career and Technical Education, Financial
August 25, 2011 Summary of Approved General Fund Budget & Report of School Appropriations Financial
August 25, 2011 Annual Budget Reporting for CTE Regions - Revenues & Expenditures Career and Technical Education, Financial
August 15, 2011 Agreement for Child Nutrition Programs Child Nutrition
August 15, 2011 Food Service Staff Changes
IDs and Passwords for new/changed staff
Child Nutrition
August 15, 2011 USDA Food Recall Child Nutrition
August 15, 2011 Cashbook Balance for New SAUs Child Nutrition
August 15, 2011 Policy Statement for Free and Reduced Price Benefits Child Nutrition
August 15, 2011 Suggested Anonymity and Accountability Systems | SNP-14-A4 Child Nutrition
August 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
August 1, 2011 NCLB Consolidated Application No Child Left Behind Public, Private
August 1, 2011 EF-U-433 No Child Left Behind Performance Report No Child Left Behind
July 31, 2011 EF-T-24 Vehicle Inventory Form (Pupil Transportation) Transportation Public
July 31, 2011 EF-T-21 Bus Safety & Training Report Transportation Public
July 15, 2011 EF-M-39A Report of Adult Education for Subsidy Purposes Adult Education Public
July 15, 2011 Federal Programs Cash Management Report Adult Education, Facilities, No Child Left Behind Public, Private
July 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
June 27, 2011 School System Data Update (2011-12) Staff
June 24, 2011 2010-11 Truancy Reporting Student
June 24, 2011 Title I Program Data-Targeted Assisted Programs No Child Left Behind, Student
June 24, 2011 2010-11 Special Education Exit Certification Special Services, Student
June 24, 2011 2010-11 End-of-Year Student Data Student
June 24, 2011 2010-11 Behavior Data Certification Student
June 24, 2011 2010-11 End-of-Year Staff Data Staff
June 24, 2011 Annual Aggregate Daily Attendance Reporting Student
June 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
May 18, 2011 USDA Food Extras Child Nutrition
May 15, 2011 USDA Food Offer Acceptance Child Nutrition
May 10, 2011 Apportionment of the Approved Applied Technology Region Budget Financial
May 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
April 18, 2011 USDA Food Extras Child Nutrition
April 15, 2011 USDA Food Offer Acceptance Child Nutrition
April 15, 2011 April 15th Resident Enrollment Report EPS Report Certification - Private Financial, Student Private
April 15, 2011 Resident Enrollment Report - Public Student
April 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
March 20, 2011 Report of Secondary Vocational School Pupils (Indian Education) Student
March 18, 2011 USDA Food Extras Child Nutrition
March 15, 2011 USDA Food Offer Acceptance Child Nutrition
March 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
February 18, 2011 USDA Food Extras Child Nutrition
February 15, 2011 USDA Food Offer Acceptance Child Nutrition
February 8, 2011 Claim for Reimbursement of Child Nutrition Services Child Nutrition
January 18, 2011 USDA Food Extras Child Nutrition
January 15, 2011 Report of Adult Education for Subsidy Purposes Adult Education Public
Individualized Education Program (past 8/1/2012) Special Services As Required Public
Written Notice Special Services As Required Public
Summary of Performance Special Services As Required Public
Learning Disability Evaluation Report Special Services As Required Public
Individualized Education Program (effective 8/1/2014) Special Services As Required Public
Parental Consent to Invite Other Agencies to IEP Meetings - Postsecondary Goals & Transition Services Special Services As Required Public
Advance Written Notice of IEP/IFSP Team Meeting Special Services As Required Public
Speech/Language Eligibility Criteria Special Services As Required Public
Determination of Adverse Effect Information Sheet Special Services Optional
Form for the Determination of Adverse Effect on Educational Performance Special Services As Required
Due Process Systemic Complaint Request Special Services Optional
Due Process Hearing Request Special Services Optional
Due Process Dispute Resolution Request Special Services Optional
School Bus Purchase Report (EF-T-20) Transportation Public
Individualized Family Service Plan (IFSP) Special Services As Required Public
Request for Surrogate Parent Special Services As Required
Surrogate Parent Volunteer Application Special Services As Required
Teacher Input-Voice Special Services Optional Public
Teacher Input-Language Special Services Optional Public
Teacher Input-Functional Communication Special Services Optional Public
Teacher Input-Fluency Special Services Optional Public
Teacher Input-Articulation Special Services Optional Public
Severity Rating Scales/Guidelines for Speech/Language Commnications Services Special Services Optional Public, Private
Documentation of Agreement of Non-Attendance for IEP Team Member whose Curriculum Area IS NOT Being Discussed Special Services As Required Public
Documentation for Excusal of IEP Team Member whose Curriculum Area IS Being Discussed Special Services As Required Public
Parental Consent for Evaluation Special Services As Required Public
State Agency Client Request for Reimbursement Report (EF-S-04A-B) Special Services As Required Public
Addendum to Financial Report - School Construction Facilities, Financial
Final Financial Report - School Construction Facilities
Request for Reallocated Title I Funds No Child Left Behind