Treatment Data System (TDS)
The Treatment Data System (TDS) was legislatively mandated by the State Legislature in P.L. 1983 c. 464. It is also required by the Federal Government that the Office of Substance Abuse and Mental Health Services (SAMHS) submit substance abuse treatment data to them on a monthly basis. TDS is the vehicle used to comply with that reporting.
SAMHS uses the information from TDS for a variety of purposes in addition to the requirements noted above. TDS aggregate data are used to monitor and track trends in substance use for new or changing patterns. The system allows the Office to monitor contracted agencies for utilization and effectiveness. In addition, TDS is used for needs assessment planning and workforce development.
TDS collects de-identified admission and discharge data on clients in substance abuse treatment. It is a secure system requiring a user ID and password to log on. Data is only disseminated from TDS in aggregate form.
TDS has several different levels of reporting by agencies. Those levels have been consolidating over time so that eventually TDS will contain all or nearly all the substance abuse treatment information for the state as possible. This will allow a complete picture of the substance abuse treatment community.
Currently, reporting falls into 4 categories:
- SAMHS and/or MaineCare contracted substance abuse treatment agencies must report all their clients.
- All Substance Abuse Treatment providers licensed by the Maine Department of Licensing and Regulatory Services (DLRS) must report all of their clients in TDS. See regulation 14-118 CMR Chapter 5, section 15.1.5.
- Methadone agencies must report all their clients.
- Private providers, who serve clients involved in the Driver Education and Evaluation Program (DEEP), must report only their DEEP clients.
MaineCare (Medicaid) requires that any agency seeking MaineCare reimbursement for substance abuse treatment must have a contract with SAMHS. These new contracts require that all of the agency's clients be reported to TDS.