Treatment Data System (TDS)
Frequently Asked Questions
How can I get TDS data and/or reports from the Office of Substance
Abuse?
Periodically, data is compiled for placement on OSA Data & Statistics web page. You can get specific
TDS data and reports by contacting TDS
Helpdesk. Phone: (207) 287-4699
Who is required to file TDS forms via the web-based reporting system?
Everyone is required to submit electronically unless they have been
given dispensation to do otherwise for very specific reasons.
How do I get a username and password to log into the TDS web reporting
system for the first time?
Contact TDS
Helpdesk. Phone: (207) 287-4699
How do I request more TDS forms?
Contact TDS
Helpdesk. Phone: (207) 287-4699
Is there any way of getting a print out of successful entries into
the TDS web reporting system after a session of data entry?
Not at this time. There currently isn't any functionality built into
the system to provide this information. We will take it under advisement
for future upgrades to the system.
How can an agency/provider obtain an open admissions list?
Currently the OSA does not have a report that will produce such data.
Upon request, the OSA can create a list manually. The agency/provider
can get this information on their own using the "Episode List" link in
the TDS web reporting system and only filling in the Federal Identifier
Code -- depending on the number of records in the system it will take
approximately 1 to 3 minutes per screen. For more assistance, please
contact TDS
Helpdesk. Phone: (207) 287-4699
When do contract numbers change?
New contract numbers go into effect July 1, the beginning of the state
fiscal year. They reflect the new contracts that OSA has entered into
with treatment agencies. We will make every effort to have the list of
contract numbers to agencies well in advance of July 1.
What do we use for a referral code if the agency is not listed in Appendix
D of the TDS Instruction Manuals?
Contact TDS
Helpdesk. Phone: (207) 287-4699
What should we do with any old OSADS forms that have been found that
were never submitted to OSA?
Convert the data from the OSADS form to a TDS form then submit as usual
for TDS forms.
What does DSAT stand for?
Differential Substance Abuse Treatment
(DSAT).
On the Outpatient Service Delivery Report, what is the difference between
/ definition of Primary and Affected?
Primary refers to clients being treated for a substance abuse problem.
Affected refers to a client being treated for issues relating to a close
relationship with a substance user/abuser.
What should I do if I received a "Page cannot be displayed" or "ORA
- #####" error when trying to access or enter data on the TDS web reporting
system?
Contact TDS
Helpdesk. Phone: (207) 287-4699
How are units for services to be reported?
Non-Intensive Outpatient units are reported by the _ hour. Intensive
Outpatient, Shelter, and Residential units -- including Methadone dispensing,
are reported by the day.
How much should the cost per unit be?
OSA funded agency: The unit cost has been figured in your contract
for each of the services that have been contracted. If you have additional
services that are not contracted, please see below.
Private Provider or Not an OSA funded Agency: You will report
the maximum amount you would change for this service -- regardless of
whom you are billing and regardless of the actual amount you will be
reimbursed for this service.
When should an MH/MR issue be reported on a TDS form?
If the client's reported MH/MR issue affects the treatment plan for
that client, report the client as Dual Diagnosis (DD); otherwise do not
report the MH/MR issue.
Is a TDS form required for a Mental Health client with a substance
abuse problem?
As soon as the clinician begins to treat the substance abuse issue,
a TDS form must be complete. If the clinician is treating only the MH/MR
issue, then no TDS form is required.
