Community Services Programs

Mental Health Agency Licensing Standards;  Community Support - Assessment

CS.4
A comprehensive assessment is conducted by an individual chosen or agreed to by the client, with the client's participation, within 30 days of the client agreeing to initiate services.

  • CS.4.A.
    The comprehensive assessment minimally addresses the following:
    CS.4.A.1 the client's strengths and weaknesses;
    CS.4.A.2 the client's perception of his or her needs;
    CS.4.A.3 the family/guardian's input and perception of the client's needs when appropriate,  and with the client's consent;
    CS.4.A.4 a personal, family, and social history;
    CS.4.A.5 the emotional, psychiatric and psychological strengths and needs of the client;
    CS.4.A.6 a physical health status and history, including current prescribed and over-the-counter medication use and dental needs;
    CS.4.A.7 past and current drug/alcohol use;
    CS.4.A.8 a developmental history;
    CS.4.A.9 possible sources of assistance and support in meeting the needs expressed by the client or legally responsible party, including state and federal entitlement programs;
    CS.4.A.10 physical and environmental barriers that may impede the client and family's ability to obtain services;
    CS.4.A.11 history of physical and/or sexual abuse;
    CS.4.A.12 the vocational, educational, social, living, leisure/recreation and medical domains; and
    CS.4.A.13 potential need for crisis intervention services;
    CS.4.A.14 housing and financial needs;
    CS.4.A.15 the status of the Individualized Support Plan;
    CS.4.A.15.a in instances in which the Individualized Support Plan is the only service the client is receiving and there is no evidence of other immediately needed services, the worker will complete a preliminary assessment based upon the information in the workers possession and, every 30 days subsequently, update the status of the ISP in a progress note. For these clients, the comprehensive assessment will be completed within 30 days of the completion of the ISP or the identification of an immediate service need; and
    CS.4.A.16 the signature of the person who performed the assessment.
  • Interpretive Guideline for CS.4.A.1 thru CS.4.A.16
    The Division of Licensing recognizes that in some cases not all of the information requested in these standards will be able to be obtained. The Division also recognizes that the level of detail required will vary given a variety of factors (the client's level of cooperation, the integrity of information sources, the length of services or treatment, the condition being addressed, the practitioner's training, etc.). Although the Division will attempt to be sensitive to these factors and flexible in surveying this area, the agency should assure that assessments that do not address all these standards have accompanying documentation that justifies abbreviated or absent information.
  • CS.4.B.
    The agency will establish and adhere to policies and procedures establishing criteria for the performance of the following assessments:
    CS.4.B.1 a nutritional assessment;
    CS.4.B.2 a cognitive functioning assessment;

    Interpretive Guideline for CS.4.B.2
    The client's cognitive functioning assessment should include assessment of the following functions: problem solving, decision making, organization, self-direction, system negotiation skills, concentration, and abstract reasoning. For individuals over 60 years of age, this assessment should also include memory, language, orientation, and visuo-spatial abilities.

    CS.4.B.3 an assessment of the client's capacity to make reasoned decisions; and
    CS.4.B.4 a neurological assessment.

    Interpretive Guideline for CS.4.B thru CS.4.B.4
    These assessments do not necessarily have to be performed in the agency or by agency staff. The intent of these standards are to assure that the agency has mechanisms by which to evaluate the need for these assessments and to perform or refer for assessment those clients whose symptomatology suggests such need.
  • CS.4.C
    The assessment(s) shall be obtained from the client, legally responsible party, community service agencies, and to the extent possible, from other individuals in the community as authorized by the client or legally responsible party.
  • CS.4.D
    The client record contains a summary evaluation of the data collected in the comprehensive assessment.
  • CS.5
    The agency has a documented policy and procedure on updating assessments that assures that assessments are current and in no case exceed annual updates.