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OIAS Home > DSER > Employers Page > New Hire Reporting Instructions

Office of Integrated Access and Support

Maine Child Support (Division of Support Enforcement & Recovery)

Employers Page - New Hire Reporting Instructions

Report each employee you hire, rehire or terminate. We can accept copies of the employee's W-4 form or any other report if all the information below is provided.

Employees:

  1. Full Name
  2. Address
  3. Social Security Number
  4. Date of Birth
  5. Date of Hire of Rehire

Employers:

  1. Name
  2. Address
  3. Phone Number
  4. Maine Department of Labor Number and Federal ID number

Reporting Exemptions:

None (You do not have to report if you do not hire anyone.)

Optional reporting Information:

To minimize future request for information, you may also report:

  1. The availability of medical insurance coverage for the employee and their children
  2. The income of the employee
  3. The income frequency of the employee
  4. The occupation of the employee
  5. Employee’s phone number
  6. Employee Termination Date

File Definition:

  1. Record length - Fixed length 245 bytes
  2. Label Type IBM - standard label
  3. Block Size Block - size of 2450
  4. File Type Tape - (1600 or 6250 BPI)
  5. Data Format - EBCDIC
  6. Data Set Name - NECSES EMP NEWHIRE

Mail tapes to:

NECSES Group Manager
Division Data Processing
New Hire Reporting Program
61 State House Station
Augusta, ME 04330-0061