Road Associations

Having a road association can provide a way for road users to formally manage their roads in an organized and cost-effective manner. An effective camp road maintenance program is a major step towards having a safe and drivable road and helping protect your local body of water from the negative impacts of soil erosion from your road.

Road associations can be loosely formed or highly organized. In Maine, there are three basic types of road associations – informal by consent or agreement, a statutory road association, and a non-profit corporation road association with property interests in the road.

 

 

 

Guide to Forming Road Associations

This manual is intended as a resource for private road residents who would like to improve planning for and implementation of successful road maintenance programs. The guide includes the basics and benefits of the different types of road associations, pros and cons for each, and steps for forming a road association.

A Guide to Forming Road Associations (Adobe PDF* file)

 

Guide to Forming Road Association Online Appendices

The following appendices are discussed in the Guide to Forming Road Associations and should be used in conjuction with the manual. The appendices are offered as Adobe PDF* files, or many can be dowloaded as MS WORD files if you would like to use them as a template.

All Online Appendices in one file (Adobe PDF* file; for WORD version click here)

Statutory Road Association Online Appendices

A Statutory Road Association is created through Maine’s Private Way Law: Title 23, Maine Revised Statutes Annotated, §3101 to §3106. (see Private Ways, Subchapter 2)

For an unofficial history of the Private Ways Law, visit www.fireroad53.com/MaineLaw/history.html (offsite).

Appendix A: Sample Application to Notary (for WORD version click here)

Appendix B: Sample Notice of Meeting Warrant (for WORD version click here)

Appendix C: Sample Meeting Minutes (for WORD version click here)

Appendix D: Sample Statutory Road Association Bylaws (for WORD version click here)

Appendix E: Sample Registry Notice of Non-Payment of Road Association Assessment (for WORD version click here)

Nonprofit Corporation Road Association Online Appendices

A Nonprofit Corporation is created through the Maine Secretary of State’s office, per the Maine Nonprofit Corporation Act: Title 13-B.

Appendix F: Maine’s Requirements for Incorporating a Nonprofit Corporation (including links to EIN and Articles of Incorporation forms) (for WORD version click here)

Appendix G: Sample Road Maintenance Agreement (for WORD version click here)

Appendix H: Sample Nonprofit Corporation Road Association Bylaws (for WORD version click here)

Appendix I: Sample Quitclaim Deed with Covenant (for WORD version click here)

Appendix J: Sample Drainage Easement (for WORD version click here)

General Online Appendices

Appendix K: Liability Exposure Generally for All Private Roads

Appendix L: Regulatory Considerations

Appendix M: Forming a Budget

Appendix N: Choosing a Contractor and Requesting an Estimate

Appendix O: Sample Gravel Road Maintenance Agreement for Contractors (for WORD version click here)

Appendix P: Guidelines for Running Effective Meetings

Appendix Q: Group Decision Making

Other Resources

Forming a Road Association Worksheet. Worksheet/checklist to help you go through the process of forming a road association.

To access an unaffiliated online community and information resource for statutory road associations in Maine, visit the Maine Alliance for Road Associations (offsite) website.

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