A Guide to Forming Road Associations
This manual is intended as a resource for private road residents who would like to improve planning for and implementation of successful road maintenance programs.
Forming a road association can provide a way to formally manage roads in an organized and economical manner, while also protecting lake and pond water quality. This guide was originally produced in July 2004 and underwent major revisions in October 2009.
A Guide to Forming Road Associations (Adobe PDF* file)
Online Appendices
The following appendices are discussed in the Guide to Forming Road Associations and should be used in conjuction with the manual. The appendices are offered as Adobe PDF* files, or can be dowloaded as MS WORD files if you would like to use them as a template.
Statutory Road Association Online Appendices
A Statutory Road Association is created through Maine’s Private Way Law: Title 23, Maine Revised Statutes Annotated, §3101 to §3106. (see Private Ways, Subchapter 2)
For an unofficial history of the Private Ways Law, visit www.fireroad53.com/MaineLaw/history.html (offsite).
Appendix A: Sample Application to Notary (for WORD version click here)
Appendix B: Sample Notice of Meeting Warrant (for WORD version click here)
Appendix C: Sample Meeting Minutes (for WORD version click here)
Appendix D: Sample Statutory Road Association Bylaws (for WORD version click here)
Appendix E: Sample Registry Notice of Non-Payment of Road Association Assessment (for WORD version click here)
Nonprofit Corporation Road Association Online Appendices
A Nonprofit Corporation is created through the Maine Secretary of State’s office, per the Maine Nonprofit Corporation Act: Title 13-B.
Appendix F: Maine’s Requirements for Incorporating a Nonprofit Corporation (including links to EIN and Articles of Incorporation forms) (for WORD version click here)
Appendix G: Sample Road Maintenance Agreement (for WORD version click here)
Appendix H: Sample Nonprofit Corporation Road Association Bylaws (for WORD version click here)
Appendix I: Sample Quitclaim Deed with Covenant (for WORD version click here)
Appendix J: Sample Drainage Easement (for WORD version click here)
General Online Appendices
Appendix K: Liability Exposure Generally for All Private Roads (for WORD version click here)
Appendix L: Regulatory Considerations (for WORD version click here)
Appendix M: Forming a Budget (for WORD version click here)
Appendix N: Choosing a Contractor and Requesting an Estimate (for WORD version click here)
Appendix O: Sample Gravel Road Maintenance Agreement for Contractors (for WORD version click here)
Appendix P: Guidelines for Running Effective Meetings (for WORD version click here)
Appendix Q: Group Decision Making (for WORD version click here)
All Online Appendices in one file (for WORD version click here)
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