Office of the State Controller

State Controller Douglas E. Cotnoir, CPA, CIA

The Office of the State Controller (OSC) maintains accounting policy and records according to Government Accounting Standards Board (GASB) rules. The powers and duties of the OSC are detailed in 5 M.R.S.A. § 1541. The Bureau is responsible for maintaining and reporting all state financial transactions. Staff analyzes fiscal transactions and payrolls to ensure legality and correctness. In addition, the OSC provides internal audit support for the agencies that comprise state government. Official financial records for all state agencies and programs are administered by the OSC staff.  The Office's Financial Reporting Division prepares and publishes the state's Comprehensive Annual Financial Report (CAFR), based on Generally Accepted Accounting Principles (GAAP). 

A major priority of the Bureau is maintaining the State's central systems related to accounting and HR/Payroll.  OSC provides a data warehouse for all production systems for statewide budget, accounting, human resources and payroll data.  Queries to the warehouses can provide ad hoc or regular management reports, valuable data sorts, or specific data required in the course of completing fiscal work.

The Office generates approximately $18 million annually in General Fund revenue by developing, negotiating and administering the Statewide Cost Allocation Plan (STACAP).  STACAP is the allocation of certain central services costs to other funds/accounts.  The Controller's Office, Budget Office, Bureau of Human Resources and Bureau of General Services are examples of central service costs that are paid for by the General Fund and then charged through STACAP to ensure other funds, particularly the federal funds, pay their fair share of costs. 

The bureau has four divisions:

  • Accounting
  • Financial Reporting
  • Internal Audit
  • Payroll

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